Create a schedule

This article will explain how a schedule can be created and some of the important functions.

To create a schedule clikc on the 'Add' icon in the schedule overview. A pop up will appear with:

• Select Assessment
• Options
• Remote Proctoring settings

Select Assessment

When creating a schedule you need to decide which assessment should be scheduled. You can simply thick the box of your desired assessment. You can use the search field for a more specific search.

As a scheduler you are presented a list with all the available assessment wherefor you allowed to create a schedule for. This is based on the assessment setting 'Available for scheduling'.

If you want to preview the Assessment, but the assessment is not shared or owned by you, you can ask the assessment creator to make the assessment available via an Anonymous link. If this is enabled, a preview link will appear.

Options

Schedule Title
Here you can create your schedule title. This schedule title is the title which is shown to the candidate on the candidate dashboard.

Tip: make your schedule title unique or easily recognisable by including information on timing / location or group. This will make it a lot easier to find later on when marking or looking for results.

Hierarchy
Select the hierarchy level you want to associate with this schedule. This allows users who have hierarchy checked on their profile
to do Marking Coordination or to access reports on this assessment later on.

Schedule window MEMOIZED
Setting a schedule window or time-frame in which the assessment can be taken by your candidates:

• Schedule opens – the start of the window during which he assessment can be started by candidates.

• Schedule deadline – the end of the window during which the assessment can be started by candidates. This deadline is final - see below.

• Timezone: shows the time zone used for the time and date of your window. Click the link if you want to schedule for a different time zone:

• Keycode
  Keycode are a single use, easy-to-enter login method that gives candidates direct access to their exams. After a candidate logs in to Cirrus with a keycode, Cirrus will validate the login and directly redirect the candidate to the exam. The candidate dashboard will be skipped.

In order to use the keycode, it must be activated by your admin. If activated it will be default turned ON.

Integration - External ID - optional - might not be visible for your organisation
The unique identifier for the schedule used for integration. If filled out it was added via your organisations integration with other booking systems for example. It will be pre-filled, but you can manually override this.

Remote proctoring settings

If the add-on Proctorio is activated you are able to enable Proctorio on schedule level by choosing a template and if needed to make specific changes.

Important tips when scheduling

• It is considered best practice to setup an extended schedule timeframe in which the assessment can be taken. E.g. an assessment from 10-12 am is scheduled from 9:55 to 12:30. This provides flexibility in case an exam needs to be paused for example. When doing this one should consider the procedures at the exam provider or at the location of the assessment delivery.
• Remember that the schedule deadline is always leading: the schedule deadline is final. (Not even Cirrus can change it).
• When a candidate starts an 120 minute exam 60 minutes before the schedule deadline, he will only have 60 minutes to complete the exam!
• When the deadline is in 70 minutes, the candidate has 60 minutes and the invigilator gives 30 minutes extra time, the deadline is still final: the candidate will only get 70 minutes. In other words in these cases the candidates timer will count down towards the schedule deadline.
• The maximum time between when a schedule opens and its deadline is 2 years.