Users with access to the Coordinator tab who are assigned to specific hierarchies can set up marking workflows. This starts on the Coordinator overview page.
Navigate to Marking → Coordinator.
Note: If this tab is not visible, your role may not include access. Contact a System Administrator if you believe this is incorrect.
Coordinator tab actions
The Coordinator tab shows which exams require marking and their current progress.
This list shows the exams you are permitted to manage for marking. From here you can:
- Use columns and filters
- Set marking workflow: click on a schedule title to set up or adjust a marking workflow (for example, add or change assessors or moderators).
- Search and filter: use the search bar to find schedules.
- View simple workflows: view the setup for simple workflows.
- Archive schedules as a coordinator
Using Collumns & filters
Cirrus is gradually rolling out a new table component across the entire platform.
Customizing Columns
Columns give you an overview of the available data. However some of the collumns are hidden. You can:
- Click on the 'i' icon to see an overview of all available data and thus columns.
- Click on the 3 vertical dots on the right side of the collumns header to add or disable collumns.
- Drag & drop to arrangement the collumns
All personalizations of columns are saved and linked to your account. If you log in somewhere else, the columns will be the same. Handy if you work on different computers.
Using Filters
Apply filters to your table in order to narrow down the results on your screen.
The available filters might differ per screen.
Export button
The export button will export the table columns in excel.
This will include the hidden columns that are only visible from clicking on the 'i' icon.
The export button is not available on every page.
Set up a marking workflow
Click on the schedule title to set up or adjust a marking workflow. This involves three steps:
- Step 1: Marking workflow Settings
- Step 2: Selecting your pool of Assessors
- Step 3: Allocation of the work
Progress column
The progress indicator shows how many questions still require marking.
- The percentage shows how much has been marked and submitted. In the example below, 33% has been submitted.
- The numbers 26/78 indicate that 26 of 78 questions have been marked.
- The percentage progress may fluctuate depending on whether questions enter moderation.
- Candidates who did not submit will contribute 1 unresolved question to the total count.
Example: An exam with 5 manually scored questions for 3 candidates, of which 2 submitted, shows 11 questions in the total — 10 to mark, and 1 indicating a potential future task.
- If only a percentage is visible rather than the progress bar, reduce the number of visible columns in the overview.
View simple workflow
All manually marked workflows are available on the Coordinator tab.
If the wrong workflow (Simple) was selected, it can still be changed from the coordinator view. The extended workflow is shown by default, but the filter and an extra column allow the simple workflow to be viewed and adjusted.
For simple workflows, the coordinator settings, assessors, and allocation are pre-filled with the scheduler as the marker.
Archiving
As a coordinator, schedules managed by you and co-coordinators can be archived. When a schedule is archived, it is removed from the Coordinator overview and the Assess tab for markers. Markers will no longer be able to complete marking.
Results can still be published if all marking was already completed.
Archiving cannot be undone.
Status values
Check the Status column to see where a schedule is within the marking process and whether assessors or moderators are still needed. For large sets, filter by status.
The five statuses are:
- ADD ASSESSORS: No assessors have been added yet. Marking cannot begin.
- NOT STARTED: Assessors (and moderators) have been added but have not yet started.
- ASSESSING: Marking is in progress. At least one candidate has been assessed, but scores have not been submitted.
- MODERATION NEEDED: Assessors have finished marking, but some submissions require moderation. This status shows only when moderation is holding up the process.
- SUBMITTED: All assessors and moderators have submitted their scores. Results are awaiting publication.
- PUBLISHED: Results have been published on the Results tab and the schedule is still running. The schedule will disappear from the overview once it is closed.
Status change after adding candidates to an ongoing schedule
When candidates are added to a running schedule, the status reverts to ADD ASSESSORS because assessors must be allocated to the new candidates.