---
title: "Scheduling: add or remove candidates"
slug: "scheduling-adding-candidates"
tags: ["scheduler", "admin"]
updated: 2026-11-10T11:21:13Z
published: 2026-11-10T11:21:13Z
canonical: "help.cirrusassessment.com/scheduling-adding-candidates"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cirrusassessment.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling: add or remove candidates

Use this article to add or remove candidates on a Cirrus schedule. The rules differ depending on whether the schedule has been activated and whether candidates have started, so the article also covers what is and is not allowed at each stage.

## When you can add or remove

| Stage | Add | Remove |
| --- | --- | --- |
| Schedule created, not activated | Yes | Yes |
| Activated, before the window opens | Yes | Yes |
| Window open, exam in progress | Yes | Only candidates who have not started |
| Window closed | No | No |

You do not have to deactivate the schedule to add or remove candidates.

**Watch:** a short walkthrough of adding and removing candidates, including filtering by hierarchy. Prefer to read? The steps are below.

[Video](https://cdn.document360.io/cdfc20c8-6721-4154-b0a1-9f49f139d107/Images/Documentation/Add%20candidates%20.mp4)

## Add candidates

1. On a schedule, open the **Candidates** tab.
2. Select **Add candidates**. The Add candidates dialog opens.  

![Image](https://cdn.document360.io/cdfc20c8-6721-4154-b0a1-9f49f139d107/Images/Documentation/Screenshot%202026-11-10%20at%2011.56.44%E2%80%AFAM(1).png)
3. Type a name in the search box. Tick each candidate you want and select **Add**.  

![Image](https://cdn.document360.io/cdfc20c8-6721-4154-b0a1-9f49f139d107/Images/Documentation/Screenshot%202026-11-10%20at%2011.56.16%E2%80%AFAM.png)

### Add a group

To add everyone in a hierarchy group:

1. In the Add candidates dialog, select the filter icon.
2. Select Hierarchies, then search for the group or browse the levels to find it.
3. Tick the candidates you want and select Add.

## Remove candidates

Tick the candidates and select **Remove candidates**.

You cannot remove a candidate who has already started the exam.

## PIN code

If the schedule uses **Use PIN** (set under **Options**), select **Generate PIN code**. The PIN appears next to each candidate. The same PIN is used by everyone on the schedule. Invigilators usually share it at the start of the exam.

## Print the attendance list

Select **Print** to download a printable list of every candidate on the schedule.

## Related articles

- [Create a schedule](/docs/create-a-schedule)
- [Scheduling: add invigilators](/docs/scheduling-adding-invigilators)
- [Activate a schedule](/docs/activating-schedule)
- [Hierarchies](/docs/hierarchies-in-cirrus-setting-up-groups-and-subdomains)