---
title: "Labels in library collections"
slug: "labels-in-library"
tags: ["admin"]
updated: 2026-05-28T11:22:25Z
published: 2026-05-28T11:22:25Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cirrusassessment.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Labels in library collections

## Using labels for item management in your Library

Labels are a useful tool for organising items within your collections. The Library provides two kinds of labels:

- Individual Collection Labels (shown in blue)
- System Labels (shown in grey)

![Screenshot 2023-04-07 at 15.20.37.png](https://cdn.document360.io/cdfc20c8-6721-4154-b0a1-9f49f139d107/Images/Documentation/Screenshot%202023-04-07%20at%2015.20.37.png)

### Personal labels vs system labels

Any user with access to a collection can create personal labels. Both types are customisable and searchable.

Key differences:

|  | Personal | System |
| --- | --- | --- |
| Created | Within a specific collection | Via the admin panel |
| Modified/deleted | Within a specific collection | Via the admin panel |
| Managed by | Any user with access to the collection | The system administrator |
| Available | Unique to a specific collection | Available across all collections |

### System labels

System labels are administered by system administrators and can be used across collections. Regular authors cannot modify or remove these labels.

Authorised users can add system labels via **Admin → Labels**. Access is configured under **Admin → Roles → Site → Labels**.

- System labels are available to all users in your environment and are shown in grey (see screenshot above).
- Item authors can add these labels from the Item overview screen within a collection.

### Administering personal labels

To manage personal labels, open a collection, click the three-dot menu in the upper right corner, and select **Manage labels**. Personal labels are shown in blue; system labels in grey. Only personal labels can be edited (using the pencil icon) or deleted (using the trash icon).

The Manage labels screen shows all available labels. Create a new personal label by clicking **Create new**.

Shortcuts available:

- **Apply to all**: Applies the selected label to all questions.
- **Remove from all**: Removes the selected label from all questions without deleting the label.

![Screenshot 2023-04-07 at 15.01.51.png](https://cdn.document360.io/cdfc20c8-6721-4154-b0a1-9f49f139d107/Images/Documentation/Screenshot%202023-04-07%20at%2015.01.51.png)

### Apply a label

Select one or more questions using the checkbox, then select **Bulk actions → Apply Labels**. An overview similar to the label management screen appears, showing which labels are currently applied. Select the labels to apply and click **Apply**.

![Screenshot 2023-07-21 at 16.00.55.png](https://cdn.document360.io/cdfc20c8-6721-4154-b0a1-9f49f139d107/Images/Documentation/Screenshot%202023-07-21%20at%2016.00.55.png)

### Remove a label

Select one or more questions using the checkbox, then select **Bulk actions → Remove Labels**. In the overview, select the labels to remove and click **Remove**.

### Add a system label

Go to **Admin → Labels**. Click **Add** to create a new label, enter a title at a minimum, and click **Save**.

![Screenshot 2023-07-21 at 16.03.26.png](https://cdn.document360.io/cdfc20c8-6721-4154-b0a1-9f49f139d107/Images/Documentation/Screenshot%202023-07-21%20at%2016.03.26.png)

#### Integrating labels with Learning Objectives

Labels can be linked to items and Learning Objectives in Cirrus. Once connected, an item associated with a Learning Objective automatically receives the corresponding label. This helps with Library filtering and question selection.

- Go to **Admin → Labels → Edit → Add Learning Objectives**.
- Labels associated with Learning Objectives appear in grey, similar to system labels.
- Labels manually assigned to questions cannot be linked to Learning Objectives. A message will indicate: "This label was manually assigned to question(s). You cannot connect it to learning objectives."

              Removing the link between a label and a Learning Objective

              

Note: Removing the link between a label and a Learning Objective will automatically remove that label from all items associated with that Learning Objective.

Create labels before importing items into your collection.

### Delete a system label

Go to **Admin → Labels**, select the desired label(s), and click **Delete**.

**Note:** Labels that are currently in use cannot be deleted.

**Tip:** Via **Library → Items**, you can view all items and filter by label across collections. Exercise caution when adding system labels, as other users may have applied them in other locations.

## Using labels during assessment creation

Labels applied in the Library continue to be useful during assessment creation.

During [question selection](/v1/docs/manual-question-selection) and [form creation](/v1/docs/assessment-form-questions), labels are displayed and can be used as search filters.