Library
  • 23 Sep 2021
  • 3 Minutes to read
  • Contributors
  • Dark
    Light
  • PDF

Library

  • Dark
    Light
  • PDF

This page will introduce you to the Library, which is basically the foundation of every assessment.

In this article we will look at:

  • Your Collection overview
  • Your Item overview
  • Your Media Elements

Your collection overview

Each Cirrus assessment starts in the Library. The Library is housing all of your exam questions. But also the start and finish pages of the assessments and much more.

More on Collections

Click here for an extensive article about Collections in Cirrus.

In Cirrus you can organise and manage your items by storing them in Collections (also known as 'Item Banks'). For example, you can create collections:

  • per question type
  • subject area
  • learning objective, etc.

Depending on the items you created yourself and what is shared with you, you will see collections when opening the Library page.

Let's walk through all the Library options step by step.

1. Collection tab / Items tab / Media elements tab

Clicking 'Library' in the main menu will, by default, bring you to the Collections tab. This is where you can create your own collections and see collections that have been shared with you.

The Items tab shows an overview of all Items that are in your collections.

And the Media elements tab shows all media files uploaded by, or shared with you.

2. Collections action menu-bar

The Collections action menu-bar offers the following actions:

  • Add a new collection
  • Delete checked collections
  • Archive checked collections
  • Unarchive checked collection
Collection roles

Some actions depend on your Item and Collection role. These are setup under Admin > Roles > Collections by an administrator.

Your role determines for example whether you can add or delete collections. If you are unable to perform certain actions, consult a colleague who was trained as system admin by Cirrus.

3. Columns

See important basic information on collections available to you, such as

  • Title
  • Last Modified date
  • Number of questions in each collection

But also the ‘Owner’ column which shows if you have created that collection or whether it has been shared with you.

Status of collections:

  • Active means the items can be selected when creating assessments.
  • Archived means that the question of that collection will not show up to be selected when creating an assessment.

4. Filters

Apply filters to your collections in order to narrow down the results on your screen. Filter options can be hidden using the burger-button at the bottom left of the page.

TIP: start collections

You can 'star' collections as favourite for easy access.

Your item overview

The Items tab will give you a list of all items inside your collections, or the ones shared with you. Let's briefly walk trough the 3 options on this page.

1. Items action menu-bar

The Items action menu-bar offers the following actions:

  • Delete checked items
  • Labels

2. Columns

The columns show important basic information on the items available to you, such as Title, Item ID and type, Version, the Collection of which the item is part of, and its Status. The Status of the item can vary, depending on its position in the workflow.

More on Items

Click here for an extensive article about how to add and use Items.

3. Filters

Apply filters to your collections in order to narrow down the results on your screen. Filter options can be hidden using the burger-button at the bottom left of the page.

Your Media Elements

When delivering e-assessments you can fully take advantage of your online delivery system by using media elements.

Think of digital images, video, audio, text and spreadsheet files that can be added to all items.

The Media Elements tab will show a list of all media files that have been uploaded by or shared with you.

1. Collections action menu-bar

The Media action menu-bar offers the following actions:

  • Add a new Media File
  • Delete checked File(s)
  • Share checked File(s)
  • A 'sort by' drop down

2. Filters

Apply filters to your collections in order to narrow down the results on your screen.

Filter options can be hidden using the burger-button at the bottom left of the page.

More on Media Elements

Click here for an extensive article about Media Elements in Cirrus.

Now you know the basics of the Cirrus Library, please use the menu on your left-hand side to learn more about every aspect of it.