The Coordinator overview lists every schedule a coordinator can set up marking for. Use this article as the entry point to the coordinator role: where to find the overview, what each status means, and how to set up a workflow on a schedule.
Open the overview
Open Marking > Coordinator.
If the tab is missing, your role does not include coordinator access. Ask a System Administrator if you expect to see it.
The overview lists every schedule you are permitted to coordinate. From here you can:
- Filter and search the list.
- Open a schedule to set up or adjust its marking workflow.
- View simple-workflow schedules (these are normally hidden by the default filter).
- Archive a schedule once marking is complete.
Set up a marking workflow
Select a schedule title. The workflow setup has three steps:
- Settings: pick the workflow type and add moderation rounds if needed.
- Assessors: assemble the pool of markers, moderators, and other staff.
- Allocation: assign assessors and moderators to candidates or items.
Each step is reflected in the to-do list on the coordinator dashboard.
Progress column
The progress indicator on each row shows how much marking has been submitted.
- The percentage reflects submitted marking. In the example below, 33% is submitted.
- The counts (
26 / 78) show how many questions have been marked.
- The percentage can fluctuate as items move into moderation.
- Candidates who never started count as 1 unresolved question each in the total. Example: 3 candidates on a 5-question manually-marked exam, 2 of whom started, shows 11 questions in the total — 10 to mark plus 1 placeholder for the non-starter.
- If only the percentage is visible and the bar is clipped, hide a few columns to widen the row.
Status column
The Status column tells you where each schedule sits in the marking process. Filter by status when a list is long.
| Status | Meaning |
|---|---|
| ADD ASSESSORS | No assessors added. Marking cannot begin. |
| NOT STARTED | Assessors and moderators added, but nobody has started. |
| ASSESSING | Marking in progress. At least one candidate has been assessed, but scores have not been submitted. |
| MODERATION NEEDED | Assessors finished marking, but submissions are awaiting moderation. Only shows when moderation is the blocker. |
| SUBMITTED | All assessors and moderators have submitted. Results are awaiting publication. |
| PUBLISHED | Results published. The schedule disappears from the overview when its window closes. |
Status reverts when new candidates are added
When candidates are added to a running schedule, the status drops back to ADD ASSESSORS because the new candidates need allocating. Re-run allocation to clear the block.
Simple-workflow schedules
The overview defaults to extended workflows. A filter and an extra column let you switch to simple-workflow schedules.
For simple workflows, the coordinator settings, assessors, and allocation are pre-filled with the scheduler as the sole marker. They can still be edited from the coordinator view, for example to move to an extended workflow.
Archive a schedule
A coordinator can archive a schedule they manage. Archiving:
- Removes the schedule from the Coordinator overview and the Assess tab.
- Stops markers from completing any outstanding work.
- Allows publication of results, if every script was already marked.
Once archived, the schedule cannot be returned to the coordinator overview. Confirm marking is complete before archiving.