Adding and editing learning objectives

Use this article to manage learning objective (LO) repositories and to add or edit individual LOs by hand. For loading a large set of LOs at once, use Importing learning objectives.

Manual entry is fine for a handful

Manually adding LOs requires you to enter a mandatory unique ID for every LO. That is fine for the odd individual addition. For more than ten or twenty LOs, the Excel import is much faster.

Open the LO admin

Open Admin > Learning objectives. The overview lists every LO repository on the tenant.

LO repositories overview

Manage repositories

Each row on the overview is a repository. Columns shown:

Title. Select to open the repository.
Description. A short summary.
Hierarchy. Controls who can see the repository.
Published. When unpublished, the repository is hidden from authors.

Use + Add repository to create a new one.

Hierarchy controls access

Linking a repository to a hierarchy controls which authors can use its LOs. Tag the repository at the right hierarchy level so only the intended teams see it.

Add LOs to a repository

Select the repository title to open the detail view.

LO repository detail with subjects and LOs

The detail view has two columns:

Left column: the tree of folders (optional), subjects, optional categories, and LOs. Use + controls to expand and - to collapse.
Right column: the editor for the selected node.

Add a learning objective

Pick the subject (or category) you want to add to in the left column.
In the right column, select + Add learning objective.
Enter the title, ID, and description.
Save.

Edit titles, IDs, descriptions

Hover any node in the tree to reveal the pencil icon on the right. Select it to edit the title, ID, or description.

To edit a subject's metadata, select the subject in the tree, then ... > Edit.

Publish or unpublish a repository

Open the repository.
Select the root level in the left column.
Select Unpublish (or Publish) in the right column.

When unpublished, authors do not see the repository on items or in assessment creation.

Rules

LOs in use cannot be deleted

Once an LO has been used on an assessment, you can no longer delete it. You can deactivate or unpublish, but the data must be retained.

Repositories are connected to collections at the repository level. Authors only see LOs from the repositories attached to the collections they work on.
Subjects and LOs are listed alphabetically. To control order, prefix titles with numbers: 010 ..., 020 .... Numeric prefixes appear in title order.